Plug the USB smart card token with the certificate into the USB port of your computer.Open the document that needs to be signed.To digitally sign a document using a Document Signing Certificate in the Microsoft Windows environment, follow these steps: How Ao Add a Digital Signature In Microsoft Windows Using A Document Signing Certificate Recipients can double-click the signature or click the icon to see information about the signer. This signature appears in the document along with a small signature icon at the bottom of the window to signify that the document was signed. You can also add a visible digital signature to a Word file or Excel workbook. Method 2: Adding A Visible Digital Signature Recipients can click the icon to view information about the signer. This does not appear in the document, but instead, a small signature icon appears at the bottom of the window to signify that it was signed. You can add an invisible digital signature to a Word document, Excel workbook, or PowerPoint presentation. Method 1: Adding An Invisible Digital Signature There are two different signature setup methods, depending on the intended use. On the Insert tab, in the Text section, click Signature Line > Microsoft Office Signature Line in the drop-down menu.In the word document or worksheet, place your cursor (pointer) where you want the signature line to appear.In Microsoft Word or Excel, open the document that you want to sign.To add a signature line, follow these steps: In addition, for signed documents, signature information appears in the Info section that can be viewed by clicking the File tab in Word. Signed documents have a Signatures button at the bottom. Digital signatures provide a record of exactly what was signed and can be verified in the future. Using signature fields in Microsoft Office files makes it possible for organizations to reduce risk when using electronic transactions and streamlining paper processes for contracts or other agreements. How To Electronically Sign A Word Document Digital certificates are issued by a certification authority (CA), like Sectigo. (For documents in particular, you will need a document signing certificate.) When you send a digitally-signed file, you also send your certificate and public key. To create a digital signature you have to have a signing certificate, which proves identity. This gives users confidence that the signed documents originate from the recognized source and have not been forged or tampered with.ĭigital signatures can be applied to a variety of document types including Adobe PDF files, PNGs, image files, JPGs, and Word Documents. Thus, when you sign a Word document digitally, you are confirming that the information in the document originated from the signer and has not been altered. This type of electronic signature, or e-signature, is an encrypted stamp of authentication applied to digital information such as e-mail messages, macros, or electronic documents. Unlike handwritten signatures, digital signatures enable secure electronic document exchange and workflows, ensure document integrity and authorship, and satisfy electronic document compliance requirements. How A Digital Signature In Microsoft Word Works Below, we go over how a digital signature works and the process to e-sign a Microsoft Word document. When you go to add a digital signature to a Word document, or any document for that matter, it’s essential to follow the correct steps. Electronically signing a document authenticates the signer, so all recipients can verify that the contents have not been modified since it was signed.
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